Our Code of Conduct

Code of Conduct and Rules
Men in Sheds MK is a community where all our members and visitors should feel welcome.
The Code of Conduct applies to everyone on Shed premises, and to written correspondence
(including email) and on any public medium such as Slack, Facebook, Twitter, Instagram.

1. It is unacceptable to harass or discriminate against others for any reason.

2. Keep all communication civil and keep swearing to a minimum; if you can’t make a comment
politely and persuasively, don’t make it at all. Your conduct reflects on the image of the Shed as
seen by outsiders.

3. Public trolling on social media is never appropriate.

4. Personal attacks or aggressive behaviour by or towards individuals or groups will not be
tolerated.

You may be initially warned or any online communications may be moderated as appropriate if you
ignore the above guidelines. If you persist, you may be banned from the Shed and the Shed’s social
media (see below).

Code of Conduct
This Code of Conduct and the Rules (below) apply to anyone who uses the Shed or its facilities
A person may be banned from the Shed if they are in violation of the Rules or Code of Conduct, if
they are causing persistent annoyance, or if they have the potential to harm themselves or other
users of the Shed.

Disciplinary and Grievance Procedure
The Trustees have the authority to ban anyone from entering the Shed, or in extreme cases strip
anyone of their membership, but must only do so in circumstances where this is seen to be best for
the Shed as a whole. Before the formal banning procedure is entered into, the Trustees must make
every attempt to resolve the issue informally.

In the case of direct physical or extreme verbal violence towards any person in the Shed, a member
may be suspended whilst the case is referred to the Trustees.

Repeat offenders who persistently demonstrate unwillingness to cooperate with warnings may
ultimately be banned. Throughout the process every effort will be made to keep clear and
constructive communication between the Trustees, the offending party, and any other affected
parties.

The offending party must be given at least two official warnings for a minor offence e.g. not using
PPE, sleeping in the Shed, machinery damage through negligence or malicious intent, before being
banned. At every stage, it must be made clear to the party where they are in this process.
For offences deemed as serious, the ban may be given immediately.
At every stage, the Trustees must be in agreement that allowing the user to continue to use the
Shed would not be in its best interest.

At every stage, the Trustees must make their reasoning available to the offending party. They must
also make as much detail as is appropriate available to all members.

By default, a ban will be for a year. At their discretion, the trustees can issue a reduced ban period.

Bans of more than one year may only be issued in extreme circumstances. The Trustees must review
these bans yearly.

When a person is banned, their right to access the Shed and to participate in its processes, such as
voting in meetings, is revoked and any keys must be returned. Any entry to the Shed without the
prior, express permission of Trustees will be considered trespass, and dealt with under the
appropriate laws.

The Trustees must seek feedback from the community to ensure this process remains fair and
balanced.

The process for removal of a member is set out in the CIO Constitution, ver. 6, section 4.

If an individual member or group of members have a grievance against another member or group of
members this must be brought to the attention of the Trustees who will use best endeavours to
resolve matters. In extreme cases external mediation or arbitration may be sought.

Shed rules
The Shed is run entirely by and with the consent of its members and, on the whole, this works pretty
well.

We want to keep rules to a minimum; they are here for your safety and that of other members, and
to prevent annoyance, harm to and abuse of users of the Shed.

In addition to these rules, all members and visitors are expected to observe the Code of Conduct.

Safety and security
Don’t use tools unless you’re sure you know how to do so safely. If you see someone working in an
unsafe way, it’s your duty to stop them and let them know.

For certain equipment, accreditation is required to ensure that you operate the equipment in a safe
manner.

Do not defeat or hack safety features/equipment. Removal of guards because they are in the way is
not an excuse, nor is not using the appropriate guarding or safety features. This is for other people’s
safety as much as yours.

A minimum of two people must be present in the workshop at any time.
Members will be issued with keys only on submission of a convincing case to the Management
Committee. The issue of keys will be strictly controlled and if you are issued with one you are
responsible for it. It must not be passed to another member and if you leave the Shed it must be
returned.

All members and visitors must record their arrival at and departure from the Shed at all times by
means of either the written log or electronic fob.

If you are the last to leave the Shed you are responsible for ensuring that all lights and heating are
turned off and that both front and rear doors are secured.

Using Shed tools, materials and equipment

If something is broken, fix it; don’t complain. If you can’t fix it, inform a member of the Management
Committee ASAP. If a tool is damaged while you’re using it, you must tell a member of the
Management Committee. If you damage a tool due to misuse, the Committee may ask you to
contribute towards the cost of its replacement or repair. The Trustees may also issue a formal
warning

If you’re doing a large project, please seek permission of the Management Committee before you
bring it to site.

Networked PCs are provided for members’ use. Please do not use them to visit websites that might
cause offence to other members or may compromise the security of the Shed’s network. If you
suspect any viruses or other threats on a machine you are using please report it to a Committee
member.

Personal Items
Members are allowed to store personal project items in the Shed, but they must normally be stored
on a designated shelving area downstairs and be clearly identified with a green Project Identification
Storage System label, or be kept in one of the plastic boxes in the Makerspace upstairs, labelled with
your name and contact number.
Project items that have exceeded the expected completion date on the green label may be ticketed
with a yellow warning notice giving a deadline for removal of the item which may thereafter be
subject to disposal.

Donating, Loaning, or Borrowing Items
Carefully consider the true usefulness of an item before bringing it to the Shed. Disposal requires
effort and space is limited. Seek permission from the Management Committee for large items.

Don’t remove tools from the Shed without the express permission of a member of the Management
Committee and entering the item in the Loan Book. Once a tool is removed from the Shed you are
responsible for its safe keeping and return at the earliest possible time.

Sale of personal projects
The Shed does not encourage the regular use of Shed facilities and materials to produce items that
are to be sold for personal gain. Any member suspected of doing this may receive a warning under
the disciplinary procedure. Anyone pursuing a registered business, other than a charity, on Shed
premises will jeopardise the Shed’s exemption from business rates and this is therefore not
permitted.

Tidiness
Workbenches must be completely clean and clear when you leave – be considerate to the next user.

Please put tools back in the right location.

If you leave a project out overnight, ensure that all tools etc are put back so that another person
may use them.

Wash your dirty crockery and cutlery before leaving the Shed or put it in the dishwasher. Don’t leave
it in the sink.

If the dishwasher is full, put it on a wash. Likewise, if the dishwasher has finished, empty it and put
away what is now clean.

If you have engaged in any waste generating activity (e.g. cutting wood, machining metal, peeling
wires, sanding etc), sweep or vacuum up. Leave the workspace in a better condition than when you
found it.

Disposal
If you think something should be thrown out, put it in the appropriate bin, either for recycling or
disposal in the fortnightly waste collection.

If something is too big to fit in the bin, you should ask the Committee about it.

If you want to throw something away which may be useful to others, make sure the Committee is
asked in advance.

Penalties
If you continually annoy or endanger others by ignoring these rules and guidelines, the Trustees
have the right to impose sanctions, as described in the Disciplinary and Grievance Procedure
(above).

Approved by the Management Committee and Trustees of Men in Sheds Milton Keynes, December
2019